Volunteer Opportunities
If you are looking for an opportunity to be more involved in your neighbourhood, this is a great place to start. Here is a current listing of our volunteer opportunities:
Advertising Coordinator **open position**
- Ensure advertising is communicated for events, meetings, fundraising, etc. to community
- Liaise with coordinators and webmaster to ensure open communication within Association about advertising and events
- Gathers bi-annual ads from sponsors and coordinates payment
Events Coordinator **open position**
- Main contact person for all Association events
- Leads sub-committees for individual events
- Communicates to other coordinators for event needs (advertising, website posting, volunteers, etc.)
- Regular attendance at monthly meetings preferred but not required
Fundraising Coordinator **open position**
- Solicits businesses for donations
- Solicits businesses for advertising in newsletter
- Leads fundraising campaigns
- Informs Association of his/her intent to raise money for the Association
Board of Directors
We need volunteers who can help provide strategic direction, guidance and regular support to our volunteers, association and community. Duties include attendance at regular monthly meetings, event planning and support, and special projects.
Fall Fun Fest
We need volunteers who can help support our annual Fall Fun Fest. Duties include event set-up and/or tear down, and/or support during the event itself which includes a variety of tasks such as managing games for children, helping prepare food, taking photographs, and other tasks as required.
Ice Rink Volunteers
We need volunteers who can help shovel and flood the ice a couple times a week, usually after 9:30pm.
Ice Rink Convenor
- Coordinates ice rink construction and maintenance
- Coordinates schedules for ice rink volunteers
- Liaises with the City of Waterloo if repairs are needed
Member at Large
- General position for those that would like to be a part of the Association with ideas and attend meetings and volunteer for events
Newsletter Delivery Coordinator
- Liaise with the Volunteer Coordinator and Newsletter Coordinator to ensure accurate delivery of the newsletter
- Contacts volunteers to make arrangements to have newsletter delivered to community
Newsletter Coordinator
- Sets deadlines for newsletter article submission
- Prepares quarterly newsletters with newsletter editor and contacts the printer
- Liaise with the Advertising and Fundraising Coordinators
- Liaise with the volunteer coordinator and newsletter delivery coordinator for realistic timelines
Newsletter Editor
- Ensure accurate preparation of the newsletter
- Liaise with Newsletter Coordinator to collect all information and layout the newsletter
- Not required to attend regular monthly meetings
Volunteer Coordinator
- Keep a current master list of active volunteers and separate volunteer lists for annual Association events
- Liaise with subcommittee coordinators to ensure accuracy in volunteer requirements
- Recruits and communicates with volunteers to ensure events and newsletter delivery is on track
Administrative Coordinator
- Book CHCA meeting locations
- Create and send out meeting agendas
- Record and distribute meeting minutes
- Regular attendance at monthly meetings preferred
- Maintains the Association files, such as address lists, equipment and supplies
Communications Coordinator
- Create and distribute monthly e-newsletters
- Coordinate production of bi-annual print newsletter
- Plan and write other communications as needed
Webmaster
- Ensure the website is kept updated and accurate of Association events and things happening around the City of Waterloo
Treasurer
- Manages deposits and withdrawals of all funds as approved by the board and for Association’s obligations
- Track account activity and all financial transactions
- Provide financial reports or audits on quarterly basis to city rep
- Provide a suggested budget for fiscal year to city rep by end of Jan
Past President
- Has suggestions from past experience to help promote the Association in a positive way
- Regular attendance at monthly meetings
President
- Presides over meetings
- Contacts all members for additions to the agenda
- Manages debates at meetings
- Ensures committee is on track, keeping timelines and deadlines (both during meetings and for committee business)
- Receives and distributes Association correspondence
- Regular attendance at monthly meetings
Please email president@clair-hills.ca for further information or to let us know you would like to volunteer!
